Ryan Galiotto

Posts Tagged ‘internet fax’

Faxing has come a long way since its beginning in the 70s. It evolved in the 80s to be widely used, and it became a valuable tool for business who could speed up their communications with some effort at sending a document.

Now things are different, and we are living in a digital world. Faxing has evolved and now you can use Internet faxing software.

Internet faxing software is much easier to use than traditional faxing, it is cheaper and it is also more reliable. Then why are people still stuck with old fax machines?

People and businesses alike with fax machines have gotten used to them, and it is in their nature to be wary of new technology in their business. They think it is complicated to use when the fact is quite the opposite.

To use fax Internet fax software with success, you need access to the Internet, the program itself and an email address/account. You will also need a scanner if you plan to send hard copies of documents.

Once you have these, you only need to rely on the program as it takes care of all. Fax machines manage faxes with the TIFF file format. A fax program converts the TIFF file to a file readable through your email and the same happens the other way.

This means that you can send a fax directly from any application and the program will convert it to a proper format. Many Internet faxing software solutions offer the famous “fax with the push of a button”, a feature that let you send faxes from any Windows application.

Fax software is nowadays a critical tool in business. You can find faxing programs designed for small and big businesses, each one with a set of unique features that help each model. For example fax broadcasting is a featured offered to big companies.

If I had to mention points against faxing software I could only say that it requires a learning curve. However, it is not really hard to overcome it, even if you are a beginner in technology stuff. A small investment for all the gains of this tool.

Remember fax machines? Yeah, believe it or not, they are still used to this day. Sure, back in the days it was a great advancement in communications and businesses gained a lot from them, but now they seem to be slower than other communications methods.

Well, that’s until you get to know Internet faxing.

This thing called the Web has changed the way we can communicate with one another and has moved faxing forward to a new level; now people are able to do things that couldn’t be done with a fax machine – while staying away from the inconvenient of these fax machines.

You can now send a fax over the Internet, either using a piece of software or an online fax service. Both methods are extremely simple to use and each one offers its own advantages. Let’s see the advantages of computer faxing:

Incredible speed (even when sending the fax to multiple recipients)

Reliability

Security, all documents are encrypted

It saves us lots of money we’d spend on machines, maintenance and supplies

Advanced report and tracking of communications

Despite all these advantages, many people are too “afraid” to do the jump to Internet fax. But what they don’t know is that using this type of faxing is a complete win situation, especially when money seems hard to get nowadays.

Businesses can cut their costs incredibly just by adopting digital communications. And it is not an investment like buying a new fax machine. In fact, you can start moderately with a fax service with a monthly fee of as low as $10 dollars!

If you value productivity, let me tell you that learning to fax through the Web is one of the best things you can do for your business.

And there’s an added benefit. Although I talked about sending faxes, the truth is that you can also receive them. From any source: a fax machine or a computer!